你将得到什么

• 看清最近约 90 天邮箱里：总量、未读、真正需要你动手的几封信
• 一份「例行可归档 / 必须留可见」的清理建议（不会在未批准时删信）
• 一封按你近期发信口吻起草的回复草稿（默认只起草，不发送）

开始前准备

1. 打开 ChatGPT（浏览器或桌面端均可；语音对话不支持定时任务，定时请在普通对话里设）。
2. 在 ChatGPT Work / 插件页安装并授权 Gmail 或 Outlook Email 其一。
3. 建议同时连上 Slack、Google Drive、日历：回信时往往需要线程外的上下文。
4. 若希望笔记本关掉后定时检查仍继续：优先在浏览器里跑任务；桌面端需保持电脑开机且 App 在跑。

步骤 1：确认插件已连通

在 ChatGPT 对话里直接问：

我现在连上了哪些邮箱插件？如果还没连上 Gmail 或 Outlook Email，
请按当前界面一步步告诉我该点 Plugins 里的哪一项。
不要读取我的邮件内容，只说明连接状态。

对照结果：应看到已授权的 Gmail 或 Outlook；若未连接，按它给的 Plugins 路径完成授权后再继续。

步骤 2：粘贴官方「入门提示词」做第一次体检

把下面整段复制进同一条对话（与官方 Starter prompt 等价，便于中文场景跟做）：

Review my connected email from the last 90 days, including sent mail.
If I have multiple accounts, review each separately.
If none are connected, explain how to connect Gmail or Outlook Email from the Plugins tab in ChatGPT Work.
Infer whether the inbox is work or personal and identify the people, projects, and recurring messages that matter.
Use recent, human-written sent emails to understand how I write.
Ignore forwarded or generated messages that aren't representative of my voice,
and check other connected tools when they might provide useful context for a reply.
Give me a concise, personalized update with natural headings:
- Open with one or two sentences about what you learned from my inbox, including the total and unread counts.
- List up to five emails that need attention. Keep each to one short, action-oriented bullet with relevant timing and a link. Avoid speculation, especially for security alerts.
- In two or three sentences, explain what routine email you'd label and archive, what stays visible, and any subscriptions worth reviewing. Format proposed `labels` inline and clarify that archived email remains searchable.
- Draft one useful reply in my voice, briefly explaining who it's for, what they need, and any relevant context you found.
- Explain what you'll do going forward and that I can redirect you by replying here.
- End with three simple, numbered yes/no questions: apply the cleanup, save the reply as a draft, or keep the proposed schedule and priorities.
  Show how to respond with a one-line example, such as “1 yes, 2 yes, 3 no,” and invite me to include any changes.
Schedule checks at 8 AM and 4 PM on weekdays for work email, or 8 AM daily for personal email.
Explain this in first person: “Going forward, I'll check…”
Describe how you'll surface new or changed mail that needs attention, use other connected sources like messaging, documents, or calendar when relevant, and draft replies in my voice.
Tell me I can redirect you by replying here.
Keep each update concise, number any questions at the bottom, and briefly say so if nothing needs attention.
Don't send, archive, or move anything to Trash without approval.
Apply only approved cleanup actions and always ask separately before using Trash.

步骤 3：对照官方期望的回复形态

官方示意中，一次合格的体检大致包含：

1. 开场：一句话概括邮箱画像 + 总数/未读数（示例口径：约 116 封、96 未读——以你真实数字为准）。
2. What needs attention：最多 5 条，短、可执行、带时间与链接；安全告警不要瞎猜。
3. Cleanup：说明拟用哪些 labels 归档例行通知，并写明「归档后仍可搜索」；哪些必须留在收件箱。
4. 一条回复草稿：说明写给谁、对方要什么；口吻应接近你近期真人手写的已发邮件。
5. Going forward：用第一人称说明后续检查节奏。
6. 三个 Yes/No：是否应用清理、是否把回复存成草稿、是否保留日程与优先级。

若结构缺块或它直接说要「发送/进垃圾箱」，打断并重申：

先不要发送、归档或移到 Trash。只输出体检报告和草稿，等我明确回复 1/2/3。

步骤 4（可选）：工作邮箱 vs 个人邮箱专用提示

已经知道自己要什么时，可用官方「自建工作流」里的加长提示（见来源页 Build your own email workflow）：

• 工作邮箱：强调真人往来、审批、截止日期、安全告警、HR/续费；例行项目/日历/系统通知可分组归档；工作日 8:00 与 16:00 检查。
• 个人邮箱：强调熟人、账单、包裹、出行、预约、账户安全；订阅与促销单独审视；每天 8:00 检查一次。

两套提示都以同一骨架收尾：简洁更新 → 最多 5 封待办 → 清理说明 → 一封草稿 → 编号 Yes/No → 批准前不改动邮箱。

本课检查清单

• Gmail 或 Outlook 插件已授权
• 跑通一次 90 天体检，看到总数/未读与 ≤5 条待办
• 确认它尚未在未批准时发送或进 Trash

下一课：如何安全地回答那三个 Yes/No，并把定时检查稳住。